SharePoint Online will host the list that is used to store HR user requests. You also need permission to create SharePoint lists, Flows and PowerApps. Microsoft Flow is going to be our workflow engine for processing requests and triggering email notifications for task completionДЄll the steps in this article assume you have Office 365 licensing that includes SharePoint Online, Microsoft Flow, and PowerApps.The requests will be stored in a SharePoint Online list.HR users will submit requests using a SharePoint list form that is customized with PowerApps.LetвЂ™s answer all these questions, one at the time. How are we going to monitor task completion?.How is HR user going to submit a request?.Looking at the requirements, we need to ask ourselves:

Using the information that you gather, draw a business logic diagram. The first and most important step is to interview everyone who is involved in the process and gather as much information as possible. The goal is to make the process more streamlined and easier to control. The HR department contacts IT and says they would like to automate the onboarding process for new staff. Their unique perspective can help you to discover bugs that you missed in your own testing. A test environment that the users can also take part in is helpful at this stage. Testing вЂ“ Try to break your process and understand the possible failure modes before you release it to your end users.You should also involve your users in this step to engage them in the process. Whiteboard вЂ“ Drawing a visual representation of the workflows will help you understand the business logic and the steps required to solve the problem.This will help you to build a process that fits with their capabilities. You should also identify what Office 365 apps and services they are licensed for. Know what their business knowledge, technical skills, and level of access is. Identify personas вЂ“ You have to identify the users involved in this business process.

This will help you to not miss important details.

Understand the problem вЂ“ Before jumping in and starting to develop solutions, take some time to break the problem into smaller pieces.

Customizing the SharePoint Form Using PowerAppsД«efore we dive into building an automated solution, let me help you understand the process and the approach you need to take:.

Monitoring for Onboarding Task Completion.

Create sharepoint app for office 365